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ManageYourProject vs Trello: an honest comparison (2026)

Trello is the easiest board in the world and stops there. Here is a feature-by-feature comparison, with the parts Trello does better called out too.

Start free — no card Migration guide for Trello
Saves $1,080/year at 15 seats 60% cheaper 3 months of Pro credited when you switch

Where Trello frustrates teams

  • No real Gantt, workload or reporting without Power-Ups.
  • Time tracking, dependencies and formulas need third-party add-ons.
  • Cross-board reporting is painful once you pass a few boards.
  • No invoicing, budgets or client portal.

What you get with ManageYourProject

  • The same drag-and-drop simplicity, plus nine other views when you outgrow cards.
  • Dependencies, time tracking and reporting built in — no Power-Ups to buy.
  • Client portal and invoicing for agencies running client work.
  • Free plan that stays useful as the team grows.
Where Trello is still the better pick: Beautiful simplicity for a personal to-do board. We would rather you kept a tool that fits than churned in three months.

Feature and price comparison

List prices and plan availability as published at the time of writing.

ManageYourProject compared with Trello
Capability ManageYourProject Trello
Entry paid price per user / month $4 (annual) From $8–$11
Native time tracking Yes No
Timesheet approvals Yes No
Invoicing from tracked time Yes No
Client portal (unlimited viewers) Yes No
Gantt / Timeline on free plan Yes No
Workload & capacity view All plans Top tiers
AI included (no per-seat add-on) Yes No
Automation runs Unlimited from Pro Metered per month
Custom fields Unlimited on paid Capped by tier
Guests & clients count as seats Never Often
Seat minimums None Sometimes 3+
Flat-rate team plan $39/mo up to 25 No
Sprints, points, burndown Yes Varies
Public REST API + webhooks All plans Paid plans
Offline-capable PWA Yes Partial
SSO / SAML Business Enterprise
Data export without lock-in JSON + CSV, one click Varies

Why teams move from Trello

  • No real Gantt, workload or reporting without Power-Ups.
  • Time tracking, dependencies and formulas need third-party add-ons.
  • Cross-board reporting is painful once you pass a few boards.
  • No invoicing, budgets or client portal.

What you get instead

  • The same drag-and-drop simplicity, plus nine other views when you outgrow cards.
  • Dependencies, time tracking and reporting built in — no Power-Ups to buy.
  • Client portal and invoicing for agencies running client work.
  • Free plan that stays useful as the team grows.

Where Trello is still the better pick

Beautiful simplicity for a personal to-do board. If that is the core of your workflow, stay where you are — we would rather you kept a tool that fits.

The price difference on a 15-person team

Trello lists at $5–$10/user/mo + Power-Ups. At the top of that range, 15 people costs $1,800/year. The same team on our Pro plan billed annually costs $720/year — a saving of $1,080 per year (60%). Add the time tracker and invoicing tool most teams buy alongside Trello and the gap widens further.

Migrating from Trello

Import Trello JSON: lists become statuses, cards become tasks, checklists become subtasks. Switch from Trello and we credit your first three months of Pro.

Frequently asked

Is cheaper than Trello?
Yes. Trello lists at $5–$10/user/mo + Power-Ups. Our Pro plan is $4/user/month billed annually, and guests and clients never count as seats. A 15-person team saves about $1,080 a year.
Can I import my Trello data?
Import Trello JSON: lists become statuses, cards become tasks, checklists become subtasks.
Does have everything Trello has?
For the workflows most teams use — views, custom fields, dependencies, automations, reporting — yes, plus native time tracking and invoicing. Trello still wins on: beautiful simplicity for a personal to-do board.
Is there a free plan?
Yes, free forever: 3 projects, 10 members, all ten views, time tracking, automations and AI credits. No credit card required.

Switching from Trello?

Import Trello JSON: lists become statuses, cards become tasks, checklists become subtasks. And we credit your first three months of Pro.

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